Frequently Asked Questions

General FAQs

What is the maximum group size?

Group sizes vary between tours. Some holidays will have 15 people or fewer, while others may be for up to 45 travellers. We endeavour to make sure the size of the group has a positive impact on each trip and our guests almost always say that the “group” was one of the highlights of the trip!

How do I find out Entry and Health Requirements for my holiday?

We have partnered with Sherpa, an on-line self service tool that allows you to search up-to-date information regarding travel entry requirements for all countries and also allows you to apply for eVisas or eTAs via their on-line portal. Just click on this link to find out more – Travel Requirements & Visa Service

You can also refer to the Foreign Travel Advice section on the gov.uk website: Foreign travel advice - GOV.UK (www.gov.uk). Click on your destination and then click on 'Entry Requirements'.

It is important to remember that passport, visa and health requirements can change before departure; therefore, we recommend you regularly familiarise yourself with the latest requirements before you travel. If you cannot travel because you have not complied with any passport/entry/immigration requirements, we are unable to accept any responsibility.

For some destinations, it is not always discernable that a visa is required for entry at the border.  For example, for some customers, to travel to the United States, an ESTA may be required. For Canada, an ETA and to India, an e-visa may be needed. Please do check your requirements to avoid any unnecessary cost and delays.

What is a 'Discover More' modular tour?

These holidays are purposefully designed to operate as inter-linked modules or 'modular tours', which enables us to ensure the nature and style of our group holidays is delivered as best as possible. On these 'Modular Tours' the number of customers may vary as customers may join or leave at different times. At the point when individual modular tours connect the number of travellers may exceed the 'Maximum Group Size' due to joining or departing customers overlapping.

Are you a member of ABTA and are you ATOL-bonded?

If your holiday includes a flight departing from (or returning to) a UK airport, your holiday will be operated by G Touring Limited (company number 04956006) Office 202, Harborough Grow-on Centre, Compass Point Business Park, Northampton Road, Market Harborough, Leicestershire, LE16 9HW. These holidays are ATOL protected by the Civil Aviation Authority (ATOL number 11266). G Touring Limited is also a member of ABTA (the Association of British Travel Agents Limited). For any holiday which does not include a flight, we provide financial security for holiday arrangements booked through us by way of a financial failure insurance policy.

What is the ATOL protection charge on my booking?

This charge is included in the cost of your Flight Inclusive holiday and means that your booking is secure in the unlikely event of anything happening to G Touring Limited (ATOL 11266). You will be refunded if yet to travel, or flown home if you are away on holiday. At the moment, this levy is £2.50

Do you organise group bookings?

Yes. If you are organising a trip for a group of 10 or more people, please call 01858 581 608 to speak to one of our dedicated group advisors. A number of benefits are available if you are making a group booking.

What is the minimum ages for children you accept on your tours?

From 28th March 2022 we have updated our policy on children and infants. We will not accept new bookings for children under 18 years for any of our holidays.

Is your website safe and secure?

Yes. Using your card to make purchases via our website is a secure way to pay for your holiday, and is as safe as booking through our telephone sales system. All sensitive information, including personal details and debit/credit card information, is kept confidential through the use of our secure server software. This means that information can only be exchanged between you and Travelsphere. No third party can access this data. All historical information regarding card, name and address details is held on a secure computer. We do not retain live records of customers' personal details or credit card information on our web servers after the transaction has been completed, so you will need to enter your details each time you book online. We are a member of ABTA and abide by its Code of Practice. Credit/debit card payments will be automatically encrypted using Secure Socket Layers (SSL). This technology ensures that your credit/debit card numbers are not accessible by unauthorised persons and are as safe as possible. This means the credit and debit card numbers are securely processed into code when sent to us. Only the scrambled encoded data is then sent over the internet, which Travelsphere receives and decodes. Furthermore, as required by the UK Data Protection Acts of 1984 and 1998, we follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access.

Is there a charge for using a credit card?

There is no fee for using your credit card.

When will I need to pay my remaining balance?

The remaining balance is usually due 12 weeks before your departure date. We will send you a reminder two weeks before this date.

Where can I find information about any vacancies?

All information regarding current vacancies can be found on our careers page (please see link in the site footer). If we do not have any vacancies which meet your current requirements then you can still upload your CV for us to keep on file. We can then check this against any future positions which may become available. If you are interested in becoming a Holiday Director then you can submit your application for consideration

Holiday FAQs

How up to date should my passport be?

Requirements vary depending on the holiday but you will usually need a passport that is valid for at least another six months at the time of departure.

Can you help arrange my travel visa?

We have partnered with Sherpa, an on-line self service tool that allows customers to see up-to-date information regarding travel entry requirements for all countries and also allows you to apply for eVisas or eTAs via the on-line portal. The tool is easy to use and can be found here.

Using the Sherpa° travel guide, you can access the latest information on entry requirements, travel restrictions, quarantine policies, visa and e-visa conditions and various health declaration forms to destinations all around the world, in one convenient virtual location.

You just need to simply enter which country you want to travel to and get information on safety regulations, border closures, quarantine requirements, travel visa and more. For more info - click here.

Will I need any vaccinations for my holiday?

Our holiday advisors are not medically trained, so we are unable to advise you about vaccinations. Please contact your GP or practice nurse, as they will be able to advise on any vaccinations that may be necessary.

When will I receive my final documents?

You’ll receive your Final holiday documents approximately 14 days prior to your departure with all you need to know before you travel.

Airlines now operate ticketless systems and airline tickets are no longer issued. If you can check in online, details on how to do so will be included in your Final Holiday Information, alternatively you will be able to check in upon arrival at the airport. 

Please review these documents carefully as these will contain all the information needed about your flights (if included), your hotels and a full itinerary. We may also include FAQ’s that are specific to your holiday, please take care to read these to help you prepare for a holiday of a lifetime!

What currency should I use?

For details of all national currencies and the latest exchange rates, we recommend visiting www.xe.com.

What will the weather be like on my holiday?

For advice on climate and temperatures around the world, we recommend visiting the BBC weather pages.

How long before departure do I need to check in at the airport?

You should check in two hours before departure for European flights and three hours before departure for other flights.

Will the Holiday Director fly out with us?

We cannot guarantee that the Holiday Director will meet you in the UK and fly out to your destination with you. Sometimes they will meet you at the destination airport, depending on where they live and their work timetable.

Will there be a bath/shower in my room?

We cannot guarantee that there will be a bath or shower in your room. We can request a specific facility with the hotel but this can only be a request. If you have any medical conditions that require access to a bath or shower then please advise us when making the booking. We will do our best to allocate an appropriate room.

Will my room have a kettle/iron/hairdryer?

Often they will but, unfortunately, we are never able to guarantee that rooms will have these items. If these are a necessity for you, we advise to take them in your luggage.

Do I have to take part in all of the excursions?

It is not always compulsory to take part in excursions included in your holiday, although this depends on the itinerary. Please speak to your Holiday Director and let them know if you don't wish to join the excursion.

Is there a guideline for tipping ?

It’s worth familiarising yourself with local expectations of the destination you are visiting prior to your holiday.   In most countries tipping is now customary and expected in restaurants, bars and taxis in the region of 10%-15% of the bill.  Always check any bill as tips may automatically included. Tipping of your Holiday Director, Coach Driver or Specialist Local Guides is completely optional - if you think they have delivered excellent service throughout your trip you may wish to recognise that with a tip, this is completely at your discretion

Please also see our Essential Information for further guidance.

My Account FAQs

How do I create an account?

All you need to do to create an account is enter your email address and choose a password (at least 6 characters with an upper case letter and a number) and you're done! From there, you can access your upcoming holiday details

My new booking reference is not showing in my account. Can you help?

If your booking isn’t showing on the dashboard when you log in to My Account, you can add this by clicking ‘Add Holiday by Reference’. You’ll need to enter the booking reference number, the date your holiday departs and your postcode before clicking the ‘retrieve’ button. This may take a few moments to update.

I need to change my email address on my booking. How can I do this?

At the moment, there is no option to change your email address on your Manage My Booking account. You will need to register a new account with your updated email address. Once this has been completed, please email enquiries@travelsphere.co.uk and advise us which booking references you would like moving to your new account.

I can’t log in – how do I reset my password?

If you’ve forgotten your password, you can reset it by clicking on the ‘My Account’ button and selecting ‘Reset Password’. Once you have entered your email address (this must match the email address that the account has been set up in) you will be sent an email. Please check your ‘junk’ folder if it does not appear in your email inbox. This will contain a link to reset your password. Please note that this link is only valid for 60 minutes. Your new password will need to meet the following criteria;

• A minimum of six characters
• At least one uppercase letter
• At least one number

When you next log on, please ensure you type your password exactly as it has been set, as this is case sensitive.

How do I update my personal information such as my contact details?

You can edit your details - Mobile phone number, Home phone number, Address, Marketing communication preferences and account password in the My Account Section of the website. However, you are unable to amend/add anything within 7-8 weeks of departure. If you need to make a change in this time period - please email us on apis@travelsphere.co.uk with the details they wish to add or amend and we will update this for You.

If you need to change your email address – please see “I need to change my email address on my booking. How can I do this?”

The final balance is due for my upcoming holiday, what do I need to do?

For most tours, your balance is due 12 weeks before departure. When your balance is due you can easily make your payment by logging into Your Account.